1 Introduction
1.1 Your privacy is important to us and we are committed to safeguarding the privacy of our job candidates.
1.2 This Recruitment Privacy Notice lets you know how we collect and use your personal data during our application and recruitment process in compliance with applicable data protection laws, including the European Union General Data Protection Regulation 2016 (hereafter referred to as the “GDPR”) and the Data Protection Act 2017 (hereafter referred to as the “DPA”).
1.3 In this notice, “we“, “us” and “our” refers to MTI Funeral Scheme Manager Limited (or “MTI”), including its subsidiaries and affiliates.
1.4 This notice describes the broadest potential use of personal data; we may make less use of your personal data than is described here.
2 Collecting your personal data
2.2 We may collect your personal data in connection with your recruitment in the following ways:
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Your personal data is provided to us directly by you for e.g. when you give us your CV or submit your CV as part of the online application, information contained in your passport or other identity documents, or collected through interviews or other forms of assessment.
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Your personal data is provided to us by a third party, for e.g. professional recruiting firms. and references supplied by your previous employers, and
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Your personal data is collected from publicly accessible sources, such as Linkedin, etc.
2.3 We are likely to collect, process and maintain your personal data including:
| Categories of personal data | Details |
| Contact details | First name, surname, physical address, email address, office phone number, cell phone number. |
| Individual details | Gender, nationality, date of birth, age, language, marital status, photograph. |
| Educational and professional background | CV/ resumé, academic and professional qualifications, employment history, interview notes, secondary employment and volunteering information. |
| Identification details | National identity card number, passport number, driving license number |
| Special categories of personal data | Certificate of character containing information about criminal convictions/ allegations and offences (only for vetting purposes, where permissible and in accordance with applicable law). Data concerning your health and any disability. |
| Other | Information you choose to share with us in your CV such as your hobbies and social preferences, your Linkedin ID. |
2.4 Sensitive data that are collected by MTI qualifies as special categories of personal data. This information, when collected, is generally done so on a voluntary, consensual basis, and job candidates are not required to provide this information, unless it is necessary for us to collect such information to comply with our legal obligations or exercising our specific rights.
3.1 MTI will only use your personal data for the purpose for which it was collected or agreed with you. If you are hired by MTI, we may collect other necessary personal data in connection with your employment as described in our Employee Privacy Notice, a copy of which will be provided when you are on-boarded as an employee if applicable.
| Purpose of processing | Legal basis of processing |
| As required for the recruitment process at MTI: for communicating with you,to analyse your qualifications and references,to set out your job conditions,to know whether there are previous criminal convictions recorded against you, andto cater for special accommodations in case you provide us with additional data about your health condition. | The processing is necessary to perform a contract or to take steps at your request, before entering a contract, namely your contract of employment.For our legitimate interests namely for the proper administration of our business and to ensure appropriate job candidates are being recruited. The processing is necessary for the assessment of the working capacity of an employee.The processing is necessary for the purpose of carrying out our obligations and of exercising specific rights in relation to employment, for e.g. under the Worker’s Rights Act or the Equal Opportunities Act. |
| Storing your CV and contact details for the purpose of contacting you in the event there are future job opportunities | Consent |
3.3 Please contact the Data Protection Officer (hereafter referred to as the “DPO”) if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been mentioned below.
4 Voluntary disclosure of your personal data
5 Who has access to your personal data?
5.1 Access to your personal data within MTI
5.2 Access to your personal data by third parties
5.2.1 Except as otherwise stated in this notice or as required for legal or regulatory purposes, we treat your personal data as confidential and will not disclose it to third parties without your consent. We do not share personal data you provide to us for recruitment purposes with any service providers or other third parties, unless your application for employment is successful and MTI makes you an offer of employment.
5.2.3 For more details, please contact the DPO.
6 Security of your personal data
6.1 We have put in place appropriate security measures to prevent your personal data from being subject to any accidental or unlawful destruction, loss, alteration, and any unauthorised disclosure or access.
6.2 We have also put in place procedures to deal with any suspected data security breach and will notify you and the Data Protection Office of a suspected breach where we are legally required to do so.
7 Your data protection rights
7.1 Under applicable data protection laws, you have the right to erase, access, rectify, restrict the processing of, and object to the processing of your personal data. To the extent that the legal basis for our processing of your personal data is consent, you also have the right to withdraw that consent at any time. You may also exercise a right to data portability as defined under the GDPR.
7.2 You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
8 Retention of your personal data
8.3 If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your personal data will be held will be provided to you in our Employee Privacy Notice.
9.1 You are responsible for the data you provide or make available to us, and you must ensure it is honest, truthful, accurate and not misleading in any way. You must ensure that the data provided does not contain material that is obscene, defamatory, or infringing on any rights of any third party, does not contain malicious code; and is not otherwise legally actionable.
9.2 Further, if you provide any data concerning any other person, such as individuals you provide as references, you are responsible for providing any notices and obtaining any consents necessary for us to collect and use that data as described in this notice.
10.1 We do not transfer your personal data to third parties located in other jurisdictions.
11 Dispute resolution
11.1 If you have any complaints regarding our compliance with this notice, you should contact the DPO. We will investigate and attempt to resolve complaints and disputes regarding use and disclosure of your personal data in accordance with this notice.
11.2 If you believe that we have not handled your request in an appropriate manner, then you have the right to lodge a complaint with the Data Protection Office in Mauritius.
12.1 We may update this notice from time to time. The latest version will be available on our website. Please check this page regularly to keep up to date.
12.2 If you have any questions or concerns about this notice or its application, or if you believe your personal data has been used in a way that is not consistent with this notice or your specified preferences, please contact the DPO.